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ERPNext Implementation Cost in India

By Girman Technologies Pvt Ltd, Bangalore — Certified Frappe & ERPNext Partner, 40+ clients and 60+ projects delivered. Last updated .

The ERPNext licence costs ₹ 0. What a project costs is implementation, hosting and support. Most businesses start on our fixed-price Starter Pack at ₹ 60,000 – ₹ 2,00,000: standard ERPNext, configured to your process, agreed and priced before work begins. Where requirements need more, a scoped implementation runs ₹ 2,00,000 – ₹ 5,00,000+. Everything excludes GST. This page shows every line in the budget, what decides where you land, and what recurs after year one.

Start with the Starter PackSee the cost breakdown

What you actually pay for

An ERPNext budget has five lines, and the software is not one of them. Most businesses start on the fixed-price Starter Pack at ₹ 60,000 – ₹ 2,00,000; a scoped implementation at ₹ 2,00,000 – ₹ 5,00,000+ is the step up where requirements need one. Hosting and maintenance are what recur.

Start here — fixed price

ERPNext Starter Pack

₹ 60,000 – ₹ 2,00,000one time + GST

The way most ERPNext projects should start: standard ERPNext, configured to your process, agreed before work begins and priced as one number rather than by the hour. No open-ended estimate, no hourly meter.

  • Standard ERPNext modules, configured to your process

  • Custom development, integrations and data migration quoted separately

  • Where it ends, scoped implementation begins: above ₹ 2,00,000 the work is estimated line by line instead

Ask for the Starter Pack scope sheet

Never

ERPNext licence

₹ 0

ERPNext is open source under GPLv3. There is no per-user fee and no charge to unlock a module, so no quote should carry a licence line.

Only if needed

Implementation, scoped

₹ 2,00,000 – ₹ 5,00,000+

The step up from the Starter Pack, for requirements a fixed price cannot cover: heavier data migration, integrations, multi-company structures. Estimated line by line rather than quoted as one number.

Recurring

Hosting on Frappe Cloud

From ₹ 410 / month

Managed hosting with upgrades and backups, billed by Frappe rather than by Girman Technologies.

Recurring

Annual maintenance (AMC)

₹ 48,000 – ₹ 2,16,000 / year

Support hours, functional guidance and training, bug fixes for the customisations we built, and Frappe Cloud monitoring.

As needed

Custom apps and change requests

Quoted separately

New feature development, integrations and change requests sit outside both the implementation scope and the AMC, and are estimated on their own.

Where these figures come from: the implementation band is Girman Technologies' own, drawn from the ERPNext projects we have delivered for Indian SMBs. The hosting figures are Frappe's published prices, linked below. The AMC prices are the plans we publish on our ERPNext partner page. Every figure excludes GST, and the number for your business comes from a scoped estimate rather than from a range.

What ERPNext hosting costs

ERPNext has to run somewhere, and that is the one recurring cost nobody can scope away. Frappe Cloud is the official managed option and publishes its own prices in rupees.

Shared site
From ₹ 410 / monthOne site on shared servers, with managed upgrades and backups.
Server
From ₹ 1,800 / monthA virtual machine running multiple sites and benches.
Dedicated server
From ₹ 5,400 / monthDedicated isolation, server snapshots, autoscaling and global data-centre locations.

Hosting is billed by Frappe, not by Girman Technologies. Prices above are Frappe's own published figures from frappe.io/erpnext/pricing, read in October 2026, and are Frappe's to change. Self-hosting on your own infrastructure removes the subscription and adds the cost of somebody to run the server.

What moves the number

User count is the figure buyers ask about and the one that matters least: ERPNext has no per-user licence. Configuration effort tracks how the work is done, not how many people do it.

Pushes the cost up

  • Modules that encode company-specific rules, manufacturing and payroll above all

  • Master data held in several conflicting versions across departments

  • Each integration to a payment gateway, e-invoicing provider, marketplace or logistics partner

  • Multi-company, multi-currency or group consolidation requirements

  • Custom apps that replace standard ERPNext behaviour rather than extend it

  • Process decisions left unresolved once the build has started

Pulls the cost down

  • Accepting standard ERPNext workflows where they already fit

  • One clean item master and one agreed set of opening balances

  • Phasing modules instead of going live on everything at once

  • A named internal owner who can settle process arguments

  • Reports scoped after go-live from real usage rather than from a wishlist

  • Starting on managed hosting and revisiting it with a year of usage data

Year one against the years after

The two numbers behave differently, and a budget built on the first alone is the one that surprises people in month thirteen.

Year one

Implementation plus hosting plus, if you take one, an annual maintenance plan. Implementation is the dominant line and it is spent once: ₹ 2,00,000 – ₹ 5,00,000+ for a typical Indian SMB project, excluding GST.

Year two onward

Hosting from ₹ 410 a month and the AMC plan you choose, from ₹ 48,000 a year. No licence renewal, no per-user increase, and no module unlock fee — which is where open-source ERP separates from licensed ERP on a five-year view.

Girman Technologies AMC plans

Essential Care
₹ 48,000 per year, excluding GST. 2 hours of support a month, up to 5 tickets a month.
Business Care
₹ 1,14,000 per year, excluding GST. 5 hours of support a month, up to 10 tickets a month.
Enterprise Care
₹ 2,16,000 per year, excluding GST. 10 hours of support a month, up to 20 tickets a month.
What each AMC plan covers, and what it does not

What ERPNext does out of the box, and what needs configuring

Two quotes for the same requirement can differ by lakhs because one counts it as a setting and the other as code. Every line of a Girman estimate says which it is before you sign.

Out of the box
The feature is in standard ERPNext and needs nothing beyond switching it on. Carries no hours.
Configuration
Standard ERPNext set up around your process — masters, settings, numbering series, workflows. Carries estimated hours.
Customisation
Behaviour ERPNext does not have as standard, written as code. Carries estimated hours, and is retested at every version upgrade.

Hours are estimated per line, so you can see which lines carry the cost and drop or defer the ones that are not worth it. Nothing is quoted as a single unexplained number.

How a fit-gap analysis sorts each requirement into these labels
An extract from a Girman Technologies ERPNext scope of work: inventory module lines, each tagged out of the box or configuration, with estimated hours against the configuration lines.
An extract from a real scope of work: every inventory line tagged, hours only where work is needed.

How Girman Technologies arrives at your number

A range is useful for budgeting and useless for deciding. Four steps turn one into the other, and the first costs nothing.

  1. Step 1

    A free 30-minute consultation

    A call with a co-founder to hear what you run today and what is breaking, at no cost and with no commitment.

  2. Step 2

    A study of how your team actually works

    We research your workflows department by department, including the spreadsheets, rather than working from a module checklist.

  3. Step 3

    A standard-first scope

    Every requirement is tested against standard ERPNext behaviour before anything custom is proposed, because custom code is retested at every version upgrade.

  4. Step 4

    A written estimate, phase by phase

    You get the figure for each phase rather than one number, so the biggest line is visible before you commit to it.

Frequently Asked Questions

ERPNext itself is free, so the cost is the project rather than the software. Most Indian SMBs start on the Girman Technologies ERPNext Starter Pack at ₹ 60,000 – ₹ 2,00,000, excluding GST: standard ERPNext configured to your process, agreed and priced as one number before work begins rather than billed by the hour. Where requirements go beyond a fixed price — heavier data migration, integrations, multi-company structures — a scoped implementation runs ₹ 2,00,000 – ₹ 5,00,000+, estimated line by line and covering requirement study, configuration, data migration, user training and go-live support. Which one you need is decided by how many modules you run, how clean your master data is and how many systems ERPNext has to talk to, not by how many users you have.

ERPNext is open source under the GPLv3 licence and the licence cost is zero. There is no per-user fee and no charge to unlock a module, so no ERPNext quote should carry a licence line. What a budget does carry is implementation, hosting, and support.

Frappe Cloud, the official managed hosting for ERPNext, publishes prices in rupees: from ₹ 410 a month for a shared site, from ₹ 1,800 a month for a server, and from ₹ 5,400 a month for a dedicated server. Hosting is billed by Frappe rather than by Girman Technologies. Self-hosting removes the subscription and adds the cost of somebody to administer the server.

Girman Technologies publishes three annual maintenance plans: Essential Care at ₹ 48,000 a year for 2 hours of support a month, Business Care at ₹ 1,14,000 a year for 5 hours of support a month, Enterprise Care at ₹ 2,16,000 a year for 10 hours of support a month. All three exclude GST, run for 12 months and carry the same scope, differing only in the hours and tickets they include.

No. ERPNext has no per-user licence fee, so adding users does not change the licence cost, which is zero either way. A larger team can mean a larger hosting plan and more support hours, but those are hosting and support costs rather than licence costs.

Out of the box means the feature already exists in standard ERPNext and needs nothing but switching on, so it carries no hours. Configuration means standard ERPNext set up around your process — masters, settings, numbering series, workflows — and carries estimated hours. Customisation means behaviour ERPNext does not have as standard, written as code, which carries hours and is retested at every version upgrade. Two quotes for the same requirement can differ by lakhs because one treats it as a setting and the other as code, which is why every line of a Girman Technologies estimate is labelled before you sign.

The work around the configuration: cleaning up master data as distinct from migrating it, the productivity dip in the first weeks after go-live, reports that only surface once people start working, and later phases of the rollout. New feature development, integrations and change requests also sit outside an annual maintenance plan and are quoted separately.

Typically 4 to 12 weeks. A small business on standard processes can go live in 4 to 6 weeks; a larger business with multiple locations, complex workflows and data migration runs 8 to 12 weeks or longer. Timelines move with data readiness and decision speed far more than with module count.

Book the free 30-minute consultation. Girman Technologies studies how your team works today, tests each requirement against standard ERPNext behaviour before proposing anything custom, and sends a written estimate phase by phase so the largest line is visible before you commit to it.

Get In Touch

Girish Budhwani, Co-Founder of Girman

Girish Budhwani

Co-Founder, Girman | Ex Microsoft, Khatabook | IIT

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Girman Tech is a Frappe Certified Partner in Bangalore, trusted for delivering tailored ERPNext solutions to businesses of all sizes. As an official Frappe and ERPNext Partner in Bangalore, we help companies to streamline operations and grow with open-source ERPNext solutions.

From seamless implementation to customization and ongoing support, our team ensures businesses unlock the full potential of open-source ERP. Based in Bangalore, we serve clients across India and globally with reliable, scalable, and future-ready ERP solutions.

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